6216 - Reimbursement for Goods and Services
BOARD POLICY No. 6216
REIMBURSEMENT FOR GOODS AND SERVICES
A majority of the members of the board shall approve the issuance of all payments (warrants and automated clearing house), except that advance payments may be made on vouchers when authorized by the board.
Expenditures of district moneys shall be made on approved vouchers by warrant or automated clearing house signed by the secretary of the board or, in his/her absence, the board president.
Warrants to be issued shall first be recorded with the county auditor's office and the county treasurer's office showing date, payee, and amount.
Unclaimed or Reissued Warrants
Warrants which have not been redeemed within a period of twelve (12) months or longer shall be cancelled by the authority of the board. Such action shall take place on or before the end of each calendar year. In the event that a warrant has been lost, a replacement warrant may be issued following acknowledgement of a "stop payment" with the district's depository. A replacement warrant may also be issued to the estate of a deceased staff member upon notice from the court. A replacement warrant may also be issued to a claimant whose warrant has been cancelled because of the time limitation imposed by this policy.
Cross Reference: |
|
Board Policy |
|
6215 |
Voucher Certification and Approval |
Legal References: |
|
RCW |
|
28A.330.080 |
Payment of Claims |
28A.330.090 |
Auditing Committee and Expenditures |
28A.330.230 |
Drawing and issuance of warrants |
63.29 |
Uniform Unclaimed Property Act |
39.56.040 |
Cancellation of Municipal Warrants |
First Reading: February 19, 2002
Adopted by the Board: July 16, 2002
Revised: September 4, 2012