ADMINISTRATIVE PROCEDURE No. 3142
A. All sponsoring organizations shall be approved by the United States Information Agency or the International Exchange Network of Washington State. Each organization shall be registered with the office of Secretary of State of the State of Washington (RCW 19.166).
B. An organization wishing to sponsor a foreign and/or domestic travel-study program for a student shall submit an application (form provided) to the Superintendent of Schools.
Each application shall be reviewed by the superintendent and the appropriate building principal. Notification of approval or denial shall be issued in writing to the program representative no later than June 1.
C. The sponsoring organization shall receive approval of the application prior to selecting a host family and making a commitment of placement to the student.
D. Sponsoring organizations shall select suitable host families that reside within the jurisdiction of the Walla Walla School District. A placement agreement between the district and the host family must be established prior to the departure by the student from his/her home. (Form provided)
E. A sponsoring organization may place a maximum number, to be established by the building principal, of exchange students in any one school per year.
F. The sponsoring organization must provide the following:
1) Proof that the student is 19 years of age or younger.
2) Evidence that the enrolling student is proficient enough in the English language to function effectively in the program of studies at Walla Walla High School.
3) Assurance that the student will demonstrate maturity, good character, and ability to derive the maximum from the school experience.
4) A transcript (translated into English) of the student's academic records.
5) Name, address, and telephone number of the local program coordinator who shall provide for emergency, advisor, liaison, and tutorial services when necessary.
6) Certification that the student will receive adequate financial support for the duration of his/her stay in the district.
7) Proof of health and accident insurance.
8) Proof that the appropriate visa and legal student visitation forms have been secured by the student.
G. Program sponsors shall pay for the student activity costs and/or fees as required by the district.
A. Exchange students must possess a J-1 or F-1 visa. J-1 students must present IAP-66, medical, transcript, and host family information. F-1 students requesting enrollment will provide required U.S. Immigration documentation, transcripts, proof of English mastery, affidavit of support, immunization records, insurance coverage, and verification of a host family for one year.
B. During the first year of enrollment, all foreign exchange students will be enrolled in the 11th grade unless transcripts show they should be placed in a lower grade level.
C. Exchange students shall be enrolled in classes deemed appropriate to their ability levels and, as closely as possible, their personal preferences. Grades and credits will be awarded based on their performance. They will not be included in any class ranking lists, nor shall a GPA be computed for them.
D. The number of foreign exchange students enrolled in any one school in the district shall be limited to one-half of one percent of its FTE enrollment in a given year.
Foreign exchange students must agree to comply with all school district policies and rules.
A foreign exchange student will be required to attend Walla Walla High School for two (2) years and meet all district and state graduation requirements in order to be eligible to receive a high school diploma.
Eligibility of foreign exchange students for participation in athletics, music, forensics, and other such activities shall be determined by the rules and regulations of the Washington Interscholastic Activities Association.
Issued: September 2003